Manpower Group Jobs

Job Title:Office Coordinator

Location:Miami, FL

Pay Range:25.00-27.00

Position Summary:

Responsibilities for the Office Coordinator include but may not be limited to:

• Manage office supplies and maintain inventory of mailroom, conference rooms, Team Member Lounge and place orders as necessary while watching budget

• Receive and sort incoming mail and deliveries

• Managing incoming and outgoing correspondence, including emails, faxes, mail and packages using couriers or regular mail

• Answering incoming calls, emails, prioritizing issues and responding to any requests possible

• Overseeing administrative support when needed by other departments

• Order meals as needed for meetings and allocate charges to appropriate department

• Process work orders with building maintenance for lighting, AC, plumbing issues, etc.

• Process access cards for parking, building, office, copy machine. Same access card is used for all

• Process invoices for all supplies: conference rooms, TM Lounge, office

• Partner with HR to maintain office policies as necessary

• Partner with HR on New Hires/Terminations

• Partner with HR on recruiting staff when needed

• Partner with HR on activities and team building throughout the year

• Organize work area for all new Team Members and terminations including supplies, equipment, name insert

• Maintain open communications of procedures/updates/Hilton Announcements via Teams Folders for all MRO Team Members

• Maintain Calendar for both Boardrooms

• Work with Hilton Workplace Services on upgrading equipment, i.e. copy machines etc.

• Work with building management on Life Safety for building

• Renew yearly permit for Fire Life Safety

• Oversee Monthly AC vendor for computer room. AC Needs to be cleaned monthly and filter changed out

• Oversee maintenance team to ensure office is clean, safe and ensure appliances are in good working order

• Support departments when needed on ordering equipment or returning equipment

• Liaison between building management and Hilton MRO. Work with building management company to ensure TMs follow policies and procedures of the building and parking garage

• Work with Hilton Workplace Services on upgrades or changes to the office

• Coordinate with IT on office equipment installation, i.e. telephones, copy machines etc.

• Manage relationships with vendors, service providers. Responsible in maintaining office efficiency and carrying out planning and execution of equipment procurement, layouts and office systems

• Provide general support to Visitors/Guests

• Problem solving on issues relating to the office

• Maintain MRO Floor MAP via collective view to ensure we have proper count of seats. Inform accounting of any changes to ensure costs are allocated to proper departments

• Work with Hilton Workplace Services on service page in the lobby

• Ensure office is organized and maintained at all times

• Maintain inventory on off-site storage

• Validate Parking Tickets

• Member of the Emergency Task Force Team for MRO

• Maintain contact lists for all CALA Hotels including General Managers

• Manage Petty Cash for the office

Direct Reports:

None.

Qualifications

The success in this role will demonstrate itself through the following attributes and skills:

• Hospitable and service oriented

• Project Management Skills

• Office Administration – ordering of equipment, office supplies, invoice and vendor management, booking of meeting rooms

• Event Administration- ordering of meals and coffee breaks, set-up and take down of all breaks; expense report management of associated events

• Problem solving capabilities, takes initiative to make things better. Continuous improvement mindset.

• Highly collaborative team player

• Ability to follow through on each task and keep track of multiple responsibilities at once.

• Strong written and verbal communication skills

• Excellent organizational and time management skills

• English and Spanish fluency

• Ability to direct collaboration among the team and external resources.

• Demonstrates the highest standards of ethical behavior and absolute discretion with sensitive information.

• Ability to take initiative to identify, prioritize and implement actions required to achieve functional goals.

• Strong organizational skills and ability to manage multiple projects and work effectively under time and resource constrains.

• Open-minded, flexible, creative and uses initiative to resolve issues.

• Maintain a high level of professionalism in dealings with customers and internal stakeholders whether face to face, on the phone or via other channels.

Required Qualifications

• Minimum Education: High School/GED

• Minimum Years of Experience: Minimum of 3 years of administrative/clerical experience

• Proficient knowledge of MS office (Microsoft Word, Outlook, Excel & PowerPoint proficiency); good knowledge of MAC and PC required

• Fluency in English and Spanish (ability to read, write, speak)

Preferred Qualifications

• Associate's Degree/College Diploma

• Prior experience and knowledge in hospitality industry

• International experience advantageous

• Working knowledge of other languages

• Experience working in multi-cultural or international settings

If this is a role that interests you and you’d like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.